Event Coordinator / Host for Executive Networking Gatherings in Lille (Hospitality & Gastronomy)

Event Information:

• What? Networking events with approximately 10–20 high-ranking executives from medium and large companies, in a relaxed atmosphere with good food and drinks.
• When? 1 time a month, Wednesday or Thursday from 6:30 PM to 11:00 PM. You should be able to attend all meetups. The dates are set at least 3 months in advance. Start Date is February 2025.
• Where? In fine dining restaurants in the city center of Lille.

Time Commitment:

• 1 hour of preparation
• 4 hours at the event
• 1–2 hours of follow-up

Compensation:

About SAWOO:

Our Clients Include:

Impressions from Our Meetups:

• LEADERS IN CONSULTING | Munich, London & Köln
• Procurement Initiative | London & Cologne
• Tech Insurance Leaders | New York
• Cyber Insurance Leaders | London
• SUSTAINX | Munich & Hamburg

Your Task:

Preparation:

• Print and prepare name tags and questionnaires for the participants, as well as other materials for the meetup host.
• Bring other smaller items, such as pens and clipboards.
• Memorize the participants' names so you can personally greet them upon arrival.

During the Meetup:

• Make minor preparations of the event venue and finalize arrangements with the meetup host and venue staff before guests arrive.
• Warmly welcome guests and hand out name tags.
• Check off and fill in the participant list.
• Ensure that the service staff provides guests with food and drinks or actively ask guests for their drink preferences.
• Support the meetup host with all matters during the event.
• Take photos of the event for social media.
• Film the introduction round so that we can connect participants based on their stated challenges and experiences after the event.
• Ensure that the agenda set by the meetup host is followed.
• Ensure that guests fill out an exit questionnaire before leaving the meetup and collect these forms.

Follow-Up on the Evening of the Event:

• Fill out a small personal questionnaire to provide us with feedback about the event.
• Update the participant list with the challenges mentioned during the introduction round and the participants’ experiences (supported by the video recording).
• Ensure that the participant list is complete and correctly filled out.
• Upload the participant list along with all questionnaires, photos, and videos.

Your Goals:

• Above & Beyond Guest Experience: We provide first-class service to ensure an unforgettable experience at our meetups. We exceed the expectations of our community members and focus on the little details, as they ultimately make a difference.
• Meticulous Work Style: You pay great attention to detail in the preparation and follow-up of events. Specifically, you ensure that we receive the participant list, questionnaires, photos, and videos in their entirety and on the evening of the event.
• Proactive Communication: You communicate proactively if you have feedback or suggestions, or if a mishap occurs. Only by doing so can we continue to improve.

• You have at least 2 years of experience in upscale hospitality (preferably in reception or service) or gastronomy, and you know what excellent service entails.
• You interact confidently and professionally with international guests and executives.
• Your English is on native speaker level.
• You are fully committed, proactive, and eager to take initiative.
• You are reliable and pay great attention to detail in the preparation and follow-up of the meetups.
• You are open to feedback and new ideas.

• Competitive compensation of €190 per meetup.
• Reliable planning, as meetup dates are established at least 3 months in advance.
• Direct contact with high-ranking decision-makers from renowned companies, gaining insights into their thinking, actions, and challenges.
• Exciting insights into current trends and challenges across various industries.
• Development of organizational and communication skills, as well as experience in event management.